Macdonald & Co. is partnering with a Nashville-based commercial real estate firm to appoint a Property Manager, who will oversee the company's retail portfolio of commercial real estate assets.
This individual will collaborate closely with the Senior Property Manager, Assistant Property Manager, and the Controller, focusing on achieving operational and financial excellence across a portfolio of 1.2 million square feet of commercial real estate.
Proficiency in Yardi software and experience with CAM (Common Area Maintenance) reconciliations are essential for success in this role.
Key Responsibilities:
1. Financial Management:
- Develop and manage annual budgets, forecasts, financial reports, and year-end CAM reconciliations for the property portfolio.
- Monitor income and expenses, analyze variances, and recommend cost-saving initiatives when appropriate.
- Oversee timely and accurate rent collection, invoicing, and vendor payments.
- Conduct ongoing financial analysis to ensure the financial health of each property, offering strategic recommendations to enhance performance.
- Prepare monthly financial statements for management entities.
2. Property Operations:
- Lead daily operations, including regular property inspections, coordinating maintenance activities, and managing vendor relationships.
- Collaborate with maintenance staff and contractors to ensure all repairs and maintenance projects are completed on time and within budget.
- Perform routine inspections to maintain high standards of safety, regulatory compliance, and overall property condition.
- Supervise and support the property management team, ensuring effective performance and growth.
3. Administrative Management:
- Maintain accurate and up-to-date property management records, files, and databases.
- Prepare and review lease agreements, rental contracts, and other documentation as needed.
- Assist with organizing internal meetings, setting agendas, and documenting meeting outcomes.
Qualifications:
- Bachelor’s degree in Business Administration, Finance, Real Estate, or a related field.
- A minimum of 3 years of experience in commercial property management or a related role.
- Proven financial acumen with experience in budget preparation, financial analysis, and reporting.
- Strong communication and interpersonal skills with the ability to effectively interact with tenants, vendors, and colleagues at all levels.
- Expertise in Yardi property management software and advanced proficiency in Microsoft Excel.
- Highly organized and detail-oriented with strong multitasking abilities.
- A self-starter with the ability to work both independently and collaboratively in a fast-paced environment.
Preferred Qualifications:
- Professional certifications such as Certified Property Manager (CPM) or Real Property Administrator (RPA).
- Experience with construction project management or tenant improvement oversight.
